Connection Ministries is Hiring
an Administrative Assistant

Help is needed!

Connection Ministries’ Administrative Assistant, Deb, left us in March because her other position at Spirit of Joy Church was growing. Thankfully, my wife Linda stepped in as a volunteer and helped us get through the Summer Friendship Gathering season. But we need to get someone hired NOW!

You are receiving this email, because our first choice is to find a strong Christian person who is already familiar with Connection Ministries and believes in our mission. We hope you might know someone who could be a good fit for the individual we need.   

Above all, this person should be a committed Christian dedicated to the mission of Jesus in the world. They will need solid computer skills beyond data input. We use a cloud-based constituent database and Microsoft 365 that includes SharePoint, Word, Excel, PowerPoint, and Publisher that this person will be able to master. 

A complete description of this position can be found below.  Anyone with an interest in this position can send their resume to me by clicking on the “Send Resume” button. 

Job Description: Administrative Assistant – Non-exempt, 16-20 hours per week                         

Reports to: Executive Director                                        

Position Summary:

A Christian Administrative Assistant who can maintain constituent, donation, document, and media databases. Retrieve and process USPS mail, email, text, and voice messages.  Process donations and generate constituent thank you letters.  Support program staff to prepare for events and programs.  Work with network congregation Friendship group leaders on their program registration. Provide the Friendship group leaders and program staff with necessary reports and data for their Friendship groups and Summer Friendship Gatherings.

Primary Duties    

  • Update, organize, and maintain the Bloomerang constituent/donor database, and all document and media files in cloud-based SharePoint database.
  • Deposit donations through remote deposit portal, post donations in Bloomerang and QuickBooks, and prepare and mail donor thank you letters.
  • Facilitate program registration with network congregations, process in Bloomerang and conduct background screens. Provide Friendship group leaders with current rosters.
  • Assist staff prepare for Friendship programs, workshops, and training events.

Secondary Duties

  • Monitor, respond, or distribute inquiries for website, general ministry emails, voice, and text messages.
  • Process and distribute USPS mail.
  • Attend quarterly Board meetings and prepare minutes for filing and distribution.
  • Coordinate volunteers and staff to prepare for scheduled mailings, programs, and events.
  • Track office inventory and reorder as needed for upcoming mailings and programs.
  • Other duties as directed by the Executive Director.

Requirements

A successful candidate will have;

  • a strong Christian faith, active membership in a church, and a commitment to the mission of Christ in the world,
  • solid computer skills that exceed data input, a working knowledge of cloud-based constituent databases, proficiency with Microsoft 365 to include SharePoint, Word, Excel, PowerPoint, and Publisher, and be able to extract and report data,
  • excellent people skills with the ability to motivate Friendship group leaders, families, and caregivers to submit and maintain current registrations without offending them,
  • good organization skills with the ability to develop and understand administrative systems that can manage seasonal programs.
Connection Ministries

P. O. Box 29495, Indianapolis IN 46229

Phone: 317-646-5067
connect@connection-ministries.org

See Network Churches for locations and times

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